DISCLAIMER: Printed versions of these regulations are for general reference purposes. The only official copy of the Academic Regulations is to be found on the Alfred State website at catalog.alfredstate.edu/current/academic-information/academic-regulations.php
Academic Regulations as of April 2, 2023:
100 Jurisdiction, Changes, and Distribution of Academic Regulations
200 Requirements for Certificate
300 Credits, Grades, and Indexes
400 Classification of Students
500 Registration, Scheduling, and Attendance
600 Withdrawal and Readmission
700 Examinations
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| 400 | Classification of Students |
| 401 | General Classification of Students |
| 401.1 | By Class: |
| Associate | |
| Level: | Freshman - 0 - 23 credit hours earned and a degree student in a associate-level program. |
| Senior - 24 or more credit hours earned and a degree student in a associate-level program. | |
| Bachelor | |
| Level: | Freshman - 0 - 23 associate-level credit hours earned and a degree student in a bachelor-level program. |
| Sophomore - 24 - 59 credit hours earned and a degree student in a bachelor-level program. | |
| Junior - 60 - 89 credit hours earned and a degree student in a bachelor-level program. | |
| Senior - 90 or more credit hours earned and a degree student in a bachelor-level program. | |
| 401.2 | Other: |
| Full-time student - Currently registered for 12 or more credit hours. | |
| Part-time student - Currently registered for fewer than 12 credit hours. | |
| Degree Student - Enrolled in a program in which the student anticipates earning a degree. | |
| Non-Degree Student - Enrolled in an academic area of study or continuing education program but does not anticipate earning a degree. | |
| Matriculated Student - Currently enrolled and admitted to the college by official approval of the State University of New York and the college Admissions Office. | |
| Non-matriculated student - Enrolled in coursework, but has not been accepted for admission to the College, or that has lost matriculated status and has not been readmitted to the College by the Admissions Office. | |
| 401.3 | A student (exclusive of HS Collaborative Program) who attempts 30 credit hours while non-matriculated must submit a formal application for admission to the College or sign a statement that the student does not intend to pursue a degree. A formal application for admission must be submitted no later than the semester before the student expects to graduate. |
| 402 | Student Academic Status |
| 402.1 | Designation of Academic Status: |
| The academic standing of all full or part time matriculated students is automatically determined at the end of the fall, winter, spring, and summer academic terms. | |
| 402.1a | The academic status of "no standing" is automatically assigned to a student who withdraws, takes a leave of absence, or is suspended. |
| 402.1b | A student's department chair, at the request of the department faculty, can make a request to the vice president for Academic Affairs for a change in academic standing of a student at any time during a semester. |
| 402.2 | Changes in Academic Standing & Appeals |
| A student has the right to appeal an academic standing by submitting a formal appeal letter and attaching any supportive documentation (e.g., proof of medical illness, extenuating circumstances) to the Office of the Vice President for Academic Affairs. | |
| 402.2a | The appeal must be received within 10 calendar days of the calendar deadline for submitting final grades. |
| 402.2b | Each school in the college will establish a School Academic Dismissal Appeal Committee consisting of a representative (chair or faculty member) from each academic department within that school. Fall and spring semester Academic Dismissal appeals will be reviewed by this committee. Intersession Academic Dismissals will be reviewed directly by the vice president for academic affairs. |
| 402.2c | The school's Academic Dismissal Appeal Committee can recommend to the dean to keep the student academically dismissed or to grant a conditional readmission where the student is placed on conditional probation and must meet specific conditions or terms (e.g., repeat courses; change degree program; limit credit hours taken, attendance, etc.) recommended by this committee. |
| 402.2d | A final decision on the Academic Dismissal Appeal Committee's recommendation will be made by the vice president for academic affairs, and may also require permission of a department chair when a degree program change condition is imposed. |
| 402.2e | A student required to take a semester off for any reason will need to reapply through the Admissions Office. |
| 402.3 | Academic Good Standing: |
| A student with a cumulative grade point average (CGPA) of 2.0 or higher is considered in Academic Good Standing. | |
| 402.3a | A student with a cumulative grade point average (CGPA) less than 2.0 and remedial or developmental coursework will have the student's standing calculated to include all courses for purposes of standing. |
| 402.3b | A student will receive a letter of Academic Warning from the vice president for academic affairs, if the student's semester grade point average (SGPA) falls below a 2.0, but cumulative grade point average (CGPA) remains at or above a 2.0. |
| 402.4 | Academic Probation: |
| A student will be on Academic Probation if the student's cumulative grade point average (CGPA) is below a 2.0 and the student's semester grade point average (SGPA) is above the academic dismissal cut-off shown in section 402.5. | |
| 402.4a | A student with a semester grade point average (SGPA) at or above a 2.0 will remain on academic probation until his/her CGPA is at or above a 2.0. |
| 402.5 | Academic Dismissal: |
| A student will be academically dismissed if the student's cumulative grade point average (CGPA) falls below a 2.0 and the student's semester grade point average (SGPA) is below the following standards: # of attempted SGPA credit hours less than: 1-18 < 1.0; 19-36 < 1.5; 37+ < 2.0 | |
| 402.5a | A student whose academic dismissal appeal has been approved will have a standing of conditional probation (CD). |
| 402.6 | Mid-Semester Academic Dismissal |
| A student may be academically dismissed from the college at any time during the semester for not meeting the conditions of probation, or any program, school, or college requirement. | |
| 402.7 | An academically dismissed student may not matriculate (full time or part time) for a period of at least one full fall or spring semester following the student's dismissal, and subsequently must reapply for acceptance by the college. |
| 403 | Honors |
| 403.1 | All candidates completing their degree requirements with a cumulative index of 3.5 or greater will be recognized as honor graduates, and this honor will be included in the student's academic record. Honors recognized at the commencement ceremony will only include coursework completed by the prior semester. Honor graduates will be distinguished by the following categories: CUM LAUDE 3.50-3.69 MAGNA CUM LAUDE 3.70-3.89 SUMMA CUM LAUDE 3.90-4.00 |
| 403.2 | To be named to the dean's list, a student must have taken at least twelve (12) GPA credit hours of course work for the semester and (A) have earned at least 3.50 semester index. |
| 500 | Registration, Scheduling, and Attendance |
| 501.1 | A student shall register according to the college calendar. Registration is completed when the student has paid the required tuition and fees. Any student who does not complete the student's registration by the assigned day will be considered a late registrant. |
| 502 | Scheduling and Schedule Changes |
| 502.1 | Students may be admitted to the college within the first five instructional days of the semester. After the first five instructional days, students may only be admitted into the programs that have a designated start date beyond that point in time. |
| 502.2 | A student registering for more than 19 credit hours in a semester must have the approval of the student's academic dean. |
| 502.3 | A student may not take more than seven credit hours during any intersession less than five weeks in length, and no more than two courses at the same time unless approved by the student's department chair. |
| 502.4 | A student enrolled in an associate degree program may register in no more than a total of 19 credit hours of course work designated as upper-level. Any course work with grades designated in AR 302.1 except "Q" or "NG" will be included in the 19-credit total. |
| 502.5 | Courses in which a student has been failed for academic dishonesty cannot be dropped. |
| 502.6 | Once a student has been notified of a claim of academic dishonesty, the student will be unable to drop the course until a determination has been reached by the vice president for academic affairs based on a recommendation of the Academic Integrity Hearing Panel. If a student has dropped a course before a question of academic dishonesty has arisen and the student is later found responsible, the grade can be converted to an "F#" (Failure due to academic dishonesty) or some other sanction as outlined in the Sanctions for Hearing Panels in the Academic Integrity Code. |
| 502.7 | An instructor may request that the course department chair drop a student from course registration due to non-attendance or violation of standards as stated in the course syllabus or as published in the Principles of Community, with the approval of the student's department chair. The course department chair will inform the student in writing citing the reason(s). When a student is dropped from a course according to this procedure, a grade of "W" will be assigned. |
| 502.8 | A class section change within the first five days requires the approval of the student's department chair or academic adviser. After five instructional days, a section change will also require the approval of the course department chair. A section change after the second week occurs for unique and/or extenuating circumstances. A class section change can only occur within the same part of term. Changes occurring outside of the same part of term will be handled as add/drop listed in section 502.10 and 502.11. |
| 502.9 | After five instructional days of the semester, a course content-level change may be made only with the approval of the student's department chair or academic adviser and the chair of the department in which the course is offered. Full semester courses may not be content-level changed after the fifth instructional week of the semester. For all other terms a content-level change may not be done after 33% of the scheduled classes have been completed. A course content-level change is when a student is enrolled in Math 1014 but needs Math 1004; conversely, a course content-level change is when a student is enrolled in Math 1004 but needs Math 1014. Both courses must be the same prefix, for example Comp 1503 may be changed to Comp 1403 but not to Litr 2603. |
| 502.10A | A full semester course may be added within the first five instructional days, with the approval of the student's department chair or academic advisor. |
| 502.10B | After five instructional days of the semester, a full semester course may be added only with the approval of both the student’s department chair and the chair of the department in which the course is offered. Courses may not be added after the tenth instructional day of the semester. |
| 502.10C | Part-of-the-term courses may be added up to 20% of course completion with the approval of the student's department chair or academic advisor. |
| 502.10D | Intersession courses that are 4 weeks or less cannot be added after the first instructional day has been completed. |
| 502.10E | Intersession courses over 4 weeks may be added up to 20% of course completion with the approval of the student's department chair or academic advisor. |
| 502.10F | A remedial (non-credit bearing) structured learning ASDC course may be added up to 60% of course completion with signature approval of the student's department chair or advisor, and the course department chair. |
| 502.11A | A full semester course may be dropped until 15 instructional days after the interim grade period ends, with the approval of the student's department chair. Courses dropped during this period shall receive no grade designation. |
| 502.11B | Part-of-term courses may be dropped up to 60% of course completion with the approval of the student's department chair or academic advisor. Courses dropped during this period shall receive no grade designation. |
| 502.11C | Intersession courses may be dropped up to 60% of course completion with the approval of the student's department chair or academic advisor. Courses dropped during this period shall receive no grade designation. |
| 503 | Attendance |
| 503.1 | Each instructor shall be responsible for distributing to the students enrolled in the student's classes the printed or typed attendance requirements of the course which abide by Sec. 503.2 and Sec. 503.3. These attendance regulations must be filed in the instructor's department office. |
| 503.2 | Participation in authorized college functions such as field trips; athletic events; choir, band, and drama tours; and other intercollegiate activities shall be an acceptable reason for class absence, provided that prior to the absence the student makes arrangements with the student's instructors to make up work to be missed. Instructors need not extend make-up privileges when a student's total absence exceeds 10 percent of the scheduled class meetings. |
| 503.3 | Under existing state laws, individual students may be excused from class without penalty because of religious beliefs provided that prior to the absence the student makes arrangements with the student's instructors to make up work to be missed. Instructors need not extend make-up privileges when a student's total absence exceeds 10 percent of the scheduled class meetings. |
| 503.4 | Individual students will be excused from class without penalty due to military orders. The student must make arrangements with the student's instructors to make up work. If requested by the faculty member, military orders must be provided to the faculty member as soon as they are received by the student. Instructors need not extend make-up privileges when a student's total absence exceeds 15 percent of the scheduled class meetings. |
| 600 | Withdrawal and Readmission |
| 601 | Withdrawal from College |
| 601.1a | A formal withdrawal or leave of absence from the college is not official until the registrar signs the required form. |
| 601.1b | A student who receives a leave of absence, withdraws or is academically dismissed shall receive a grade of "G" or "H" at the point at which they are 100% liable for that course as per the SUNY liability schedule. The grade of "G" or "H" will be determined by the instructor based on the student's academic standing in a course on the last day of attendance in that course. An "NG" grade will automatically be assigned before the liability date. |
| 601.1c | Continuing students who have officially withdrawn from the college are eligible to apply for readmission. The "application for readmission" form is available by contacting Admissions. |
| 601.2 | Students leaving the college during a semester that a) have not formally withdrawn, or b) have not received a leave of absence, or c) have not been academically dismissed will receive a letter grade as determined by the instructor. |
| 601.3 | Part-of-term courses that are completed prior to the date of withdrawal, leave of absence, or academic dismissal will be assigned a grade ("A-F,") at the discretion of the faculty member instructing the course, with notification to be given to the student's department chair. |
| 601.4 | Any student suspended/expelled from the college will be issued a grade of "NG" for each course the student was enrolled in during the semester when the student was suspended/expelled. |
| 601.5 | A student who is currently suspended/expelled from the college for disciplinary reasons is not eligible to apply to graduate, nor can the student's name be added to any final graduation list. |
| 602 | Readmission |
| 602.1 | A student who has discontinued the student's academic program prior to meeting graduation requirements and wishes to apply for readmission must complete the Alfred State College Application for Readmission through the Admissions Office. |
| 602.2 | A student who is or will be a graduate of the college and wishes to apply for readmission must complete a SUNY Application and process it through the Application Services Center for a new program. The new program must be significantly different than the program from which the student graduated (See Section 205 for Earning Two Degrees). The Admissions Office in conjunction with the Academic Affairs Leadership Team will create acceptable readmission application procedures to implement the two parts of this regulation. |
| 603 | Dismissed Students Taking Classes Through CCET |
| 603.1 | An ASC student that is academically dismissed (AD) can take a maximum of two classes, or 8 credits, in the (fall, winter, spring, summer) term following the dismissal through CCET as a non-matriculated student. If successful (at least 2.00 term GPA inclusive of remedial courses) the student may continue to take classes part-time or the student may apply for readmission at ASC through the Admissions Office [see 402.2e and 402.7]. If the student is not successful, (less than 2.00 term GPA inclusive of remedial courses) the student cannot take Alfred State courses for one semester, and must show success in at least two classes elsewhere, or meet expectations set by the department, before taking classes part-time again through CCET. |
| 603.2 | Academically dismissed students that have not yet been acted upon by the appeals committees will be able to take at most two CCET classes or 8 credit hours during the intersession immediately following the dismissal. |
| 700 | Examinations |
| 701 | Final Examinations |
| 701.1 | A final week matrix will be created for the final exam period during the 15th week of each semester. A course may have a required two-hour meeting scheduled during the final exam period. |
| 701.2 | All instructors are expected to prepare an appropriate final activity that reflects the academic goals of the course. A department or instructor may choose to hold a final exam, review, critiques of papers, course summations, individual presentations or demonstrations, etc. |
| 701.3 | Instructors may not change the scheduled date and time or extend the time scheduled of their final class period. Group exams for multiple section courses may be requested no later than the previous semester. A request to cancel, revise, or significantly abbreviate the 14th week class session must be made in writing and approved in advance by the dean. |
| 701.4 | When a student is scheduled for more than two examinations on one day during the final examination period, the student may request rescheduling one of the examinations. The student should attempt to work this out in a mutually agreeable way with the student's course instructors. If the student is unable to resolve the problem, the vice president for Academic Affairs or vice president for Academic Affairs designee will make a decision on which examination the student will be allowed to take another day. |
